help your employees unlock a 32-63% offset on their new ride.

Workride is a tool for business, enabling you to provide more value to your employees and incentivise healthier choices.

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Collaborating organisations:

how workride works.

Employees enter a temporary salary sacrifice in exchange for a bike, e-bike or scooter benefit of their choice. Through the Workride process, employees feel a cost offset between 32-63% off, which is made possible through tax benefits.

Trusted by over 350 companies.

employer process.

Our program is designed to be cost-neutral for employers.

Workride enables employers to significantly enhance their offerings by incentivising healthier commuting options among their staff, which, in turn, boosts business productivity by improving employee retention and engagement.

By joining Workride, employers can simplify compliance and administrative tasks, making the process smooth and effortless for both management and participating employees.

key points.

  • Workride charges no sign-up or operating fee, and the scheme is designed to be cost neutral over a 12-month term.

    Employers front the cost the benefit for participating employees causing a cash flow impact initially that must be considered, this will vary depending on the size of your team and rollout strategy.

  • To manage the cash flow impact effectively current Employers offering Workride have adopted various approaches.

    Smaller teams have implemented "Virtual Queues," scheduling interested employees over time to spread out financial commitments.

    Larger organisations have set a quarterly or annual budget, using the B2B dashboard for real-time expenditure tracking and regulating benefit request approvals to adhere to spending limits.

  • Employers fund each approved benefit request upfront, with costs aligned to the selected equipment cost to Workride. This operational expense is recuperated by the Employer over a 12-month period through the employee’s salary sacrifice.

    International precedent suggests an initial uptake of 10% among staff in the first year, stabilising to circa 5% in subsequent years. You could expect 35-40% of staff using this benefit within the first 5 years.

    Averaged costs for a ride benefit are $3800 although there is no specific price cap.

arrangement.

Workride simplifies the process of handling legal and tax documents digitally, guaranteeing that all involved parties meet compliance requirements. Employers initially fund the benefit service, and employees opt into a salary sacrifice, making the provision of the ride benefit cost-neutral.

Interested?Let’s get started.

Complete your details to receive our employer information pack and begin your Workride journey today!

This is your first step to joining Workride. Complete your information to receive your next steps to sign up.

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employer FAQs.

Have a question that isn’t answered here?

Check out the FAQ page for more detailed information, or contact us by clicking the button below.

  • If an employee leaves employment before completing their lease, they'll be required to follow your early termination process. By default, this process allows employees to settle the outstanding salary sacrifice through their final net pay, or by making a direct payment. As an employer you will then contact Workride to terminate the lease and approve of Next Steps options to be provided. Workride will then engage directly with the individual to discuss their next steps in regards to their ride equipment ownership options.

  • The NZ government is helping businesses support a shift to healthier transport modes by removing fringe benefit tax on bikes, e-bikes, and scooters provided to employees for commuting. However, employers face significant compliance and regulatory challenges if planning to facilitate this benefit internally, Workride is here to help. Workride removes employer headaches, by ensuring compliance through NZ’s only approved scheme, and efficiently managing the administration for participating employees.

    Want to read up on the fringe benefit exemption? - Legislation link here

    Want to read up on IRD’s commentary on this? (Page 77-88) - Tax bulletin link here

  • Prior to the lease period ending, Workride will directly contact the individual to discuss the “Next Steps” options regarding their ride equipment ownership. The initial lease allows for the Next Steps to be actioned, enabling a gifting option from Workride to the individual of the ride equipment after 12 months. Workride charges no fees or additional costs when offering the Next step options, these include:

    Next Steps Deed (Gift): This option gives the ability for the individual to keep their ride equipment as a gift from Workride. Allowing the transition from legal possession to full ownership, giving employees the ability to permanently keep their bike, e-bike, or scooter.

    Returning the Equipment: Alternatively, employees have the choice to return their ride to a predetermined Workride location. Our team then takes responsibility for the equipment, whether it involves recycling, repurposing, or donating it in line with our sustainability commitments

  • The journey of Workride over the past year has been marked by collaboration with leading New Zealand councils, organisations, agencies, and businesses, all aiming to develop New Zealand’s ride-to-work benefit scheme.

    A key milestone was the 9-month comprehensive review conducted with NZ’s top tax consultants and Inland Revenue, ultimately resulting in several binding rulings that provide the tax and legal foundation for Workride, New Zealand’s ride-to-work benefit scheme. This development ensures that participating employers can offer Workride with confidence, knowing they are compliant with legal and tax regulations.

    Workride, New Zealand’s ride-to-work benefit scheme’s IRD binding ruling link

  • When an employee exits their role during the Workride lease period and is either unable or unwilling to settle their salary sacrifice commitments, Workride has an established process to manage the situation.

    During the lease, Workride holds the ownership of the ride, giving the employee exclusive possession rights. The employer will have an early termination process that by default allows the participating employee to settle their salary sacrifice obligations.

    If an employee is unable to meet these obligations, the employer is initially encouraged to seek an internal resolution.

    In instances where an internal resolution isn't feasible, Workride's legal ownership of the ride enables a second outcome. Workride can assist in reclaiming the equipment from the employee and return it to the employer. Subsequently, the employer has the option to reassign the ride to another employee. In such cases, Workride facilitates the setup of a new lease agreement and revised salary sacrifice arrangement, ensuring the ride remains productively utilized within the organization.

  • While running your own scheme might seem appealing, navigating the intricacies of tax compliance involving GST, FBT, PAYE, GAAR, and adhering to Employment law can be daunting. Workride has designed a program to ensure complete tax compliance and legal safeguarding for employers. Plus, we do all this at no cost to you! Our dedicated software platform handles all administrative tasks. All you need to do is sign up, approve the benefits, and let us manage the rest, from complex tax matters to ongoing regulatory monitoring. With Workride, you can offer a valuable employee benefit without the headache.

  • The Workride Benefit Scheme operates using a 'salary sacrifice' system. When an employee opts to forgo a part of their salary for a Workride-approved benefit, this deduction is made from their pre-tax income. As a result, the employee ends up paying less in PAYE, Kiwisaver, and ACC levy, which in turn leads to a reduced Kiwisaver and ACC levy bill for you, the employer.

  • Workride is dedicated to reshaping New Zealand's transportation landscape by promoting cycling. In collaboration with government bodies, local councils, and the riding industry, we offer a comprehensive scheme that benefits both employers and employees. By making cycling accessible and cost-effective, we aim to reduce traffic congestion, promote healthier lifestyles, and foster a more motivated workforce. With our robust partnerships and commitment to excellence, Workride is a movement for a greener, healthier New Zealand.

  • Register online and we'll send you our onboarding pack with legal documents and guidelines. Once registered, we create an account for you on our web app where you can review and approve employee requests. We handle the paperwork and compliance checks.

  • Any employer based in New Zealand can register with Workride to offer this benefit to their employees. Simply register online, and we'll send through all the necessary documentation to get you started.

  • During the initial lease period, the participating employee holds legal possession of their chosen ride equipment. Workride strongly encourages employees to obtain adequate cover for their ride to safeguard against damage or theft. Employees should simply notify their contents insurance provider about the replacement value of their ride.

  • The salary sacrifice period is fixed at 12-months due to tax compliance. Compliance and GAAR considerations would apply.

How to enter a salary sacrifice?

we make it simple.

The B2B portal serves as your comprehensive online administration tool, offering a secure platform to manage all aspects of your Workride benefit’s. From this portal, you can:

  • Manage Employee Requests: Approve or decline ride benefit requests.

  • Access Dashboard: Monitor and manage all Workride benefits in real-time.

  • Download Digital Content: Retrieve promotional materials and digital assets.

  • Review Employee Benefits: Track uptake and usage of the scheme.

  • Access Resources: Utilize guides, FAQs, and other support materials.

Listen or read more about Workride:

workride is New Zealand’s complete ride-to-work benefit solution.

Join the waitlist for our public transport ride to work benefit program today!

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Did you know employers save too?

Not only will you recover the full cost of the ride after 12-months, you'll also generate the savings from the reduction of ACC & Kiwi-saver contributions, which in most cases is almost 4% of the rides value.